Staff

Portrait	Name	Title	Email	Phone
	Mark Hubbell	Controller	mhubbell@uark.edu	479-575-6278
	Ann Gearity	Associate Controller	agearity@uark.edu	479-575-7249
	Ty McCain	Accountant II	tymccain@uark.edu
	Theresa Pendley	Accountant II	tpendley@uark.edu	479-575-2923
	Audrey White	Associate Accounting Manager	aawhite1@uark.edu	479-575-2247

About this Department

The Controller’s Office strives to provide financial and administrative leadership for our campus. Our mission is to provide sound financial services for the University to enable the pursuit of its mission to provide internationally competitive education, contribute new knowledge, economic development, basic and applied research and to provide service to academic/professional disciplines and society.

As primary owner of the University’s general ledger, our number one goal is to ensure the accuracy of the financial data in accordance with Generally Accepted Accounting Principles. It is of utmost importance that the University community be able to rely on the integrity of the data housed within the general ledger at all times in order to facilitate accuracy of reporting to federal and state government agencies, financial markets, accreditation bodies, the taxpayers and most importantly, our students and their families.

Areas of Responsibility

• Maintenance of the general ledger
• Preparing the audited annual financial statements of the University
• Financial transaction processing
• Bank reconciliations
• Processing agent requests
• A major role in the overall internal control environment of the University
• Electronic desk maintenance with regards to access to the University’s BASIS system
• Filing monthly sales and use tax reports with the Department of Finance & Administration
• Processing and filing the annual unclaimed property report with the Arkansas State Auditor’s office
• Preparing the annual fringe benefits rate proposal, and negotiating that proposal with the Department of Health and Human Services
• Ensure timely payment of all University long-term debt obligations
• Post-issuance compliance with IRS regulations regarding tax-exempt debt obligations

Fayetteville Policies and Procedures

Agent Advances

Agent advances are intended, and may only be used, for University-supported activities and programs requiring special payments outside of the procurement process. This includes field trips for research projects and other similar events. Fayetteville Policy and Procedure 332.1 addresses the requirements for establishing an agent account and reporting expenses.

Forms

Agent Advance

• Agent Advance Agreement
• Agent Advance Request
• Agent Expenditure Report
• Affidavit of Lost Receipt

BASIS Target

• Request for Emergency Immaterial Review (Proxy)
• Request for Emergency Material Review (Alternate)